Appendix 5: C14 Government contracting

All procurement processes in place within the Directorate comply with the procurement legislative framework including the Government Procurement Act
2001, Government Procurement Regulation 2007 and subordinate guidelines and circulars. Confirmation of the procurement selection and management processes is authorised by the appropriate delegate within the Directorate.

Under whole of government procurement arrangements, Shared Services Procurement continues to provide advice and support in relation to procurement and contract management issues, and undertakes higher value procurement activities on behalf of the Directorate.

The Directorate continues to be responsible for the management of contracts. Where these obligations are not met, including responsibility to comply with employment and industrial relations conditions, the contractor is required to rectify the non-compliance immediately to avoid cancellation of the contract.

The Directorate’s central office expenditure included the acquisition of expert advice regarding curriculum, national assessment testing, other education related matters, human resource issues and capital activities.

Contract information for schools related mainly to cleaning and grounds maintenance. All contracts are organised through Shared Services Procurement.

The Directorate did not manage any contracts for non-government schools in 2010-11.

External sources of labour and services

Table C14.1: Central office contracts greater than $20,000 or smaller contracts held by one contractor that total more than $20,000 (gST exclusive) in 2010-11

Contractor	Purpose	Section	Date contract let	Type of contract	Expenditure	
Australian Council for Educational Research (ACER)	Provision of the
ACT Scaling Test	Board of Senior Secondary Studies (BSSS)	20-Feb-08	Open tender	145,764	
ACER	Provision of the
ACT Scaling Test	BSSS	15-Dec-10	Open tender	310,979	
ACER	Funding International Testing under National Agreement	Planning and Performance (P&P)	01-Jul-10	Commonwealth agreement	26,143	
NSW Department of Education and Training	NAPLAN Testing for 2011	P&P	01-Jan-10	Service agreement	770,483	

Contractor	Purpose	Section	Date contract let	Type of contract	Expenditure	
University of Western Australia	Early Years
Assessment Tool	P&P	01-Jan-10	Open tender	32,396	
The Social Research Centre	Data Collection for Survey	P&P	04-May-10	Single select1	124,643	
Excelerated
Consulting	Data Processing
Tool	P&P	01-Jul-10	Open tender	42,484	
Michael
Fullan	Day consultation on
11 November
2010 and
ongoing work
for 2011	Executive Director, School Improvement	11-Nov-10	Single select2	55,150	
Growth Coaching International	Leadership
Coaching	Professional
Learning	02-Oct-10	Select tender3	99,500	
Oakton
Services	2011 February
Census	Risk Management and Audit	24-Feb-11	Single select4	28,127	
Coach in a
Box Pty Ltd	Training for
Field Officers to
improve Literacy
& Numeracy
Outcomes	National
Partnerships	10-Sep-10	Single select5	20,680	
Coach in a
Box Pty Ltd	Training for Educational Leadership	National
Partnerships	10-Sep-10	Single select5	20,680	
May and Russell Architects	Design Study	Schools
Capital Works	21-Feb-11	Single select6	24,950	
Susan Boucher T/a The Leadership Practice	Oversee External Validation of the Public School System	School Improvement Support	17-Mar-10	Select sender7	87,509	
ACT Property
Group	Building rent and operating costs for 220
Northbourne Avenue and Fyshwick Annex	Corporate
Support	01-Jun-10	Lease agreement	1,580,838	
Australia
Post	School Mail Run	Corporate
Support	22-Aug-08	Open tender	57,093	
Universal Express Group	Central Office
Mail Run	Corporate
Support	07-Jul-06	Open tender	24,227	

Contractor	Purpose	Section	Date contract let	Type of contract	Expenditure	
National Cleaning Australia Pty Ltd	Cleaning provider for Lyons Education Centre	Corporate
Support	14-Dec-04	Open tender	29,441	
Phillips Cleaning Services	Cleaning provider for Hedley Beare Centre for Teaching and Learning/ Canberra College Weston Campus	Corporate
Support	22-Apr-10	Open tender	113,324	
Rolfe Property Services Pty Ltd	Cleaning provider for Higgins Primary School Annex	Corporate
Support	30-Jun-04	Open tender	29,938	
SNP Security	Security Provider for North Side Schools	Corporate
Support	16-Feb-10	Open tender	207,760	
Wilson Security Services	Security Provider for South Side Schools	Corporate
Support	16-Feb-10	Open tender	109,047	
CRIMTRAC	Provide Pre- employment Criminal History Checks	Human
Resources	03-Jul-05	Single select8	83,533	
Davidson and Trahaire Corpsych	Employee Assistance Program	Human
Resources	28-Feb-11	Open tender	136,000	
University of
Canberra	Academic
Partnership
with Low SES NP
Schools	Director’s Office - Learning & Teaching	01-Jul-10	Single select9	20,000	
Centre for Strategic Education	Project management and consultancy services to
assist the Directorate in hosting the ACT Student
Summit: Who R U in the digital world?	ACT Cyber Safety Summit	03-Mar-11	Single select10	34,941	

Contractor	Purpose	Section	Date contract let	Type of contract	Expenditure	
LSI Consultancy	Human Resources Review	Human
Resources	Sep-10	Open tender11	110,000	
LSI Consultancy	Human Resources Implementation	Human
Resources	May-11	Open tender11	180,000	
Price Waterhouse Coopers	Professional services for BCP enhancement	Risk Management and Audit	Mar-10	Single select4	38,000	
Canington International Training	Audit Services for Defence	Training
and Tertiary
Education
(TaTE)	01-Jul-09	Open tender	173,397	
Price Waterhouse Coopers	Review of User Choice Requirements	TaTE	01-Feb-10	Single select12	48,855	
ACT Regional Building and Construction Industry Training Council	ARC Audits	TaTE	01-Jul-08	Panel Contract	29,227	
Volunteering
ACT	Support placing students into work experience placements	TaTE	09-Apr-09	Single select13	203,000	
Catholic Education Office	Support
Catholic Schools
deliver VET	TaTE	May-10	Deed of Grant	175,398	
Association of Independent Schools	Support Independent Schools deliver VET	TaTE	May-10	Deed of Grant	93,217	
Total14					5,266,724	
Source: Finance and Corporate Support Branch
Notes:
1.    Proven capacity and expertise in delivering the best value for money.
2.    Provider is able to deliver a particular and unique service in assisting the ACT public education system
through a range of long term presentations.
3.    Proposals were invited from three companies.
4.    Provider was contracted through WhOG Audit Panel.
5.    This provider was assessed to provide a package which supports the field officers in their role.
6.    The only company that could deliver the services in the time required.
7.    Following an open tender when only one application was received.
8.    The only company in Canberra that can provide this service.
9.    The University of Canberra was chosen as the academic partner due to its established links with the
Directorate through a number of prior programs and a pre-existing agreement regarding the access
to and use of confidential NAPLAN data.
10.  Specialisation and experience required by the consultant to successfully conduct the summit. Access
through the consultancy to Professor Donna Cross, one of Australia’s foremost experts and
researchers in cyber safety and bullying, as a keynote speaker.

11.  Directorate used the ACT Treasury panel of consultants.
12.  Internal audit completed by Megan Young. Recommendation was for an external review to be
completed.
13.  Volunteering ACT is the only organisation that provides this type of program.
14.  Figures in the table have been rounded to the nearest dollar.

Table C14:2: Contracts held in individual public schools exceeding $20,000 or smaller contracts held by one contractor that total more than $20,000 (GST exclusive) in 2010-11

Contractor	School	Date contract let	Expenditure	
CLEANING CONTRACTS (OPEN TENDER)	
24/7 Cleaning	Calwell Primary	01-Apr-08	55,847	
	Charles Conder Primary1	02-Feb-10	44,686	
	Evatt Primary	Monthly	56,100	
	Gowrie Primary1	30-Sep-09	12,723	
	Isabella Plains ECS1	Monthly	3,339	
	Macgregor Primary	04-Feb-08	58,562	
	Mawson Primary1	06-Jan-07	3,582	
	Turner	01-Apr-10	97,699	
Total			332,538	
Abdo’s Cleaning	Wanniassa Hills Primary	30-Jan-10	61,500	
	Fadden Primary2	01-Jun-11	-	
Total			61,500	
Alpha Cleaning	Farrer Primary	01-Feb-07	50,838	
Total			50,838	
Broadlex Cleaning	Duffy Primary1	01-Jan-09	47,025	
	Fadden Primary	27-Jan-09	60,810	
	Black Mountain	01-Sep-09	56,111	
	Cranleigh	01-Sep-08	47,711	
	Woden1	01-Sep-09	44,796	
Total			256,453	
Celeski Cleaning	Isabella Plains ECS1	01-Aug-10	29,925	
	Lyons ECS	01-Feb-10	33,320	
Total			63,245	
City Group	Harrison1	01-Feb-10	85,580	
	Gordon Primary1	01-Jul-10	80,655	
Total			166,235	
City Town Cleaning	Charnwood Dunlop3	01-Apr-11	72,029	
Total			72,029	
Clearglass Pty Ltd	Caroline Chisholm1	01-Jan-05	162,716	
Total			162,716	

Contractor	School	Date contract let	Expenditure	
Dynuse Cleaning	Telopea Park	08-Aug-07	160,360	
	Campbell Primary	02-Mar-09	74,156	
	Forrest Primary	28-Feb-10	85,447	
Total			319,963	
Faraj Cleaning	UC High School, Kaleen2	01-Jun-11	-	
Total			-	
Freds Express	Ainslie Primary	01-Feb-07	64,334	
	Gowrie Primary	01-Oct-10	42,419	
	Richardson Primary	01-Jul-10	44,479	
	Malkara	01-May-07	41,147	
	Woden1	01-Jun-11	4,081	
Total			196,460	
GJK Facility Services	Duffy Primary1	01-Jun-11	4,488	
	Stromlo High2	01-Jun-11	-	
	Chapman Primary2	01-Jun-11	-	
Total			4,488	
Hygiene Plus Cleaning	Erindale College	01-Jun-09	126,558	
	Hawker College	01-Jan-09	78,554	
	UC Senior Secondary
College, Lake Ginninderra	01-Mar-11	130,582	
	Gold Creek	20-Dec-08	106,193	
	Kingsford Smith	30-Jan-09	153,313	
	Melba Copland	02-Mar-09	233,086	
	UC High School,Kaleen	02-Feb-10	80,705	
	Melrose High	01-Jan-09	164,072	
	Stromlo High	02-Mar-09	167,179	
	Arawang Primary	02-Mar-09	75,587	
	Hughes Primary	01-Jan-08	68,000	
	Maribyrnong Primary1	01-Feb-09	4,080	
Total			1,387,909	
K Lingard & R Meech	Jervis Bay	31-May-08	41,024	
Total			41,024	
Menzies International	Turner	01-Jun-11	-	
	Black Mountain2	01-Jun-11	-	
	Cranleigh2	01-Jun-11	-	
Total			-	

Contractor	School	Date contract let	Expenditure	
M&M Rolfe Cleaning	Garran Primary	31-Jul-08	54,973	
	Theodore Primary1	04-Feb-09	53,438	
Total			108,411	
M&V Cleaning Service	Torrens Primary	Monthly	62,401	
	Garran Primary2	01-Jun-11	-	
Total			62,401	
Mirrors Cleaning	Macquarie Primary	01-Oct-09	58,206	
	Mawson Primary1	01-Aug-10	37,027	
	Ngunnawal Primary	01-Mar-09	52,765	
Total			147,998	
National Cleaning	Canberra College	30-Jan-07	145,877	
	Chapman Primary1	01-Dec-06	6,134	
	Curtin Primary2	01-Mar-11	78,217	
	Kaleen Primary	01-Aug-08	73,320	
	Monash Primary	31-Oct-07	74,766	
	Weetangera Primary	23-Feb-08	76,992	
Total			455,306	
Phillips Cleaning	Gungahlin College	Monthly	65,099	
	Lake Tuggeranong
College3	29 Feb 11	146,905	
	Harrison1	01-Jun-11	9,539	
	Alfred Deakin High	02-Dec-06	149,760	
	Calwell High	Monthly	124,679	
	Lyneham High	01-Feb-09	192,760	
Total			688,742	
Rose Cleaning	Dickson College1	01-Jun-11	19,313	
	Caroline Chisholm1	01-Jun-11	15,795	
	Namadgi	Monthly	59,410	
	Chapman Primary1	01-Aug-10	70,801	
	Charles Conder Primary1	Monthly	41,159	
	Gordon Primary1	01-Jun-11	7,481	
Total			213,959	
S & M Riteway	Palmerston Primary	01-Jan-07	70,385	
Total			70,385	
S & M Cleaning	Lyneham Primary	01-Jan-06	65,438	
	Maribyrnong Primary1	19-Jul-10	60,898	
	Southern Cross ECS	01-Oct-09	49,385	
Total			175,721	

Contractor	School	Date contract let	Expenditure	
Salloum Cleaning	Florey Primary	01-Jul-10	65,448	
	Latham Primary	01-Dec-06	55,278	
	Taylor Primary	01-Feb-07	50,494	
	Yarralumla Primary	01-Feb-07	59,170	
Total			230,390	
Stefan Sparks
Cleaning	Torrens Preschools	Monthly	27,720	
Total			27,720	
Storm Cleaning	Theodore Primary1	01-Jun-11	4,937	
Total			4,937	
Universal Cleaning	Dickson College1	01-Jul-08	142,306	
Total			142,306	
VIP Cleaning	Fraser Primary	01-Feb-08	57,129	
Total			57,129	
VNT Cleaning Services	Narrabundah College	09-Nov-07	134,052	
	Amaroo	01-Jan-09	205,457	
	O’Connor Cooperative	Monthly	17,955	
	Wanniassa Hills Primary	14-Feb-09	162,416	
	Belconnen High	02-Jan-07	85,695	
	Campbell High	01-Jul-09	138,000	
	Canberra High	31-Aug-09	136,557	
	Lanyon High	31-Jan-09	141,477	
	Aranda Primary	01-Jan-04	58,900	
	Bonython Primary	01-Dec-07	55,373	
	Gilmore Primary	04-Aug-08	43,984	
	Giralang Primary	30-Sep-09	43,233	
	Hawker Primary 3	01-Jan-11	50,985	
	Majura Primary	01-Feb-10	72,190	
	Miles Franklin Primary	30-Jun-10	57,129	
	Mount Rogers Primary	23-Jun-07	68,240	
	Narrabundah ECS	21-Jun-09	20,734	
	North Ainslie Primary	04-Aug-08	63,836	
	Red Hill Primary	01-Dec-06	90,288	
Total			1,646,501	
Total Cleaning			7,147,304	

Contractor	School	Date contract let	Expenditure	
HVAC (STANDING OFFER)	
Dalkia Technical
Services	Erindale College	01-Feb-99	45,072	
Total HVAC			45,072	
GROUNDS MAINTENANCE (STANDING OFFER)	
Burgess Grounds
Horticultural	Narrabundah College	01-Jan-10	14,376	
Programmed
Maintenance	Melrose High	10-Jun-06	37,079	
Total Grounds maintenance			51,455	
HYGIENE SERVICES (OPEN TENDER)	
ISS Hygiene Services	Amaroo	Monthly	6,442	
	Belconnen High	01-Jul-10	1,953	
	Macgregor Primary	Monthly	1,652	
	Evatt Primary	Monthly	795	
	Wanniassa Hills	Monthly	2,622	
	Weetangera Primary	Monthly	520	
	Black Mountain	Monthly	13,284	
	Cranleigh	Monthly	8,452	
	Malkara	Monthly	7,028	
Total Hygiene services			42,748	
HYDRO POOL CONTRACTS (OPEN TENDER)	
In the Swim	Black Mountain	22-Oct-07	20,911	
	Cranleigh	22-Oct-07	19,845	
	Malkara	22-Oct-07	26,427	
	Turner	22-Oct-07	19,037	
Total Hydro pool contracts			86,220	
Source: Finance and Corporate Support Branch
Notes:
1.    Two separate contracts in 2010-11.
2.    New contract commenced 1 June 2011 - No expenditure to 30 June 2011.
3.    New contract commencement date, same contractor as previous contract.

Table C14.3: Smaller works by suppliers in public schools exceeding $20,000 in total (GST
exclusive) in 2010-11

Contractor/consultant	School	Purpose	Expenditure	
A & K Electrics	Hawker College	Electrical Services	36,178	
	Alfred Deakin High	Electrical Services	24,586	
	Calwell High	Electrical Services	20,194	
Total A & K Electrics			80,958	
Croft and Burke	Canberra College	Painting Services	64,190	
Everloch Electrical	Black Mountain	Electrical Services	34,297	
FJ Constructions	Wanniassa	Maintenance	32,437	
GPT	Melrose High	Sound Technology	53,153	
Greaney & Sweeny	Wanniassa	Plumbing Services	36,095	
Help Maintenance	Canberra College	Maintenance Services	29,979	
	Narrabundah College	Plumbing Services	41,004	
	Isabella Plains ECS	Plumbing Services	33,690	
Total Help
Maintenance			104,673	
J & B Home
Maintenance	Canberra College	Maintenance Services	29,725	
Nu-Lay Flooring	Canberra College	Carpet	40,844	
	Hughes Primary	Carpet	40,000	
Total Nu-Lay Flooring			80,844	
Peter Chudleigh	Charles Conder
Primary	Maintenance Services	26,861	
PJ Nott	Amaroo	Ground Maintenance	28,124	
RE Batger	Melrose High	Furniture	22,226	
Rock Tech	Melrose High	Rock Walls	22,000	
Scandia	Calwell Primary	Air Conditioning	24,420	
School Electrical
Services	Melrose High	Electrical Services	28,633	
Summers Glass	Hawker College	Glass	31,588	
	Narrabundah College	Glass	26,196	
	Melba Copland
Secondary	Glass	22,994	
	Belconnen High	Glass	25,933	
Total Summers Glass			106,711	

Contractor/consultant	School	Purpose	Expenditure	
Turf Management	Alfred Deakin High	Grounds Maintenance	22,516	
Vince Gelonese	Canberra High	Plumber	34,050	
Frederick J Watt	Weetangera Primary	ICT	20,000	
Kay Boulden	Canberra College	ICT	27,000	
Chris Henderson	Canberra College	ICT	23,500	
Grand Total			902,413	
Source: Finance and Corporate Support Branch

For more information contact: 
Director
Finance and Corporate Support
(02) 6205 9108