- Registration Process
- Renewal Process
- Application for 2nd/Additional AGS Number Process
- Types of Casual Administrative and School Support Staff Roles
- Administrative Officers
- Learning Support Assistant (LSA)
- Special Schools/Settings
- Mainstream Schools
- Autism Support Assistant
- Vision Support Assistant
- Communication Support Assistant
- Bilingual Assistant
- School Assistants
- Preschool Assistants
- Defence School Transition Aide (Primary)
- Defence Transition Mentor (Secondary)
Application for Casual Administrative and School Support Staff
All applicants seeking casual employment must meet the Directorate’s approval requirements before they can commence in a position. This involves providing proof of a current WwVP registration and providing certified ID documents. The documents required are listed in the application form and all completed documents must be provided before the approval process can proceed.
All required supporting ID documents must be certified copies (please do not supply original uncertified documents, incorrectly supplied documents could result in the delay of your application being processed) – a full list of persons authorised to certify documents can be found within the application pack.
For the variety of roles available for casual administrative and school support staff, please see point 5.
Working with Vulnerable People Registration - Access Canberra
The ACT Government has established the Working with Vulnerable People (Background Checking) Act 2011 (WwVP). Employees and volunteers who have contact with children in an ACT school (public and private) are captured under the regulated activity 'child education services' which came into effect from 7 November 2013. Further details about registrations can be found at: Access Canberra website.
2. Registration Process
- Step 1: Obtain a WwVP registration from Access Canberra.
- Step 2: Once you have received your WwVP registration card, you may submit an application for registration.
- have not previously worked with the Directorate or
- have not worked with the Directorate for a period of three years, please complete the below application package.
Completed applications must be returned via email to firstname.lastname@example.org.
3. Renewal of Registration Process
All Administrative and School Support Staff registrations within the ACT Education Directorate (EDU) cease on the expiry of their WwVP registration. Applications for Renewal of casual registration must to be submitted to the Directorate's HR People Services.
Maintaining these registrations is an individual responsibility. Employment cannot accept/be offered by/to an employee without all the required registrations (including (EDU)).
Information on how to renew your current registration is located on your School Staffing Integrated Management System (SiMS) profile, under “My Request for Renewal”.
Renewal form is also available below:
- Application for Renewal of Registration for Casual School Administrative Support Staff (588kb)
- Application for Renewal of Registration for Casual School Administrative Support Staff (111kb)
Please note: If your Casual/Temporary Registration has lapsed for a period of 3 months or more, you must complete and submit all pages 1-4; sections 1-17 in the above application package. The purpose of this package is to collect the minimum information required to process your request for payment of salary as details of employee may have changed within the previous registration period.
4. Application for 2nd AGS number - Additional Casual/Temporary Employment
If an employee falls under one of the below four categories, an Application for 2nd AGS number - Additional Casual/Temporary Employment request must be submitted;
- A current part-time employee (either permanent or temporary officer) applying for additional casual employment;
- A current employee on approved Leave without Pay (LWOP);
- A current employee on approved Long Service Leave (LSL) at ½ pay or
- A retired/resigned employee (last 3 years) seeking a new casual AGS number for casual employment.
Please note: All forms; pages 1-4; sections 1-17 of the below application package along with a copy of my WwVP card must be completed and submitted. The purpose of this package is to collect the minimum information required to process your request. In addition a new casual employee profile must be created for payment; as different salary rates and entitlements apply.
- Application for 2nd AGS for Casual School Administrative Support Staff (583kb)
- Application for 2nd AGS for Casual School Administrative Support Staff (108kb)
Casual Administrative and School Support Staff Salary
Salary is paid at a daily (or hourly) rate. Please see the Directorate’s current (Administrative) Enterprise Agreement: Administrative Staff Enterprise Agreement.
The daily and hourly rates of pay represent total entitlements in relation to casual employment except for the possibility of the accrual of a long service leave entitlement (all periods of employment accumulate to count towards eligibility for long service leave purposes, provided there is no break in service of greater than 12 months), and the minimum required percent superannuation benefit. School Administrative Staff paid at casual rates do not have entitlement to personal leave, maternity leave, recreation leave, stand-down with pay or to payment for public holidays.
5. Types of Casual Administrative and School Support Staff Roles
Administrative officers in schools perform a range of duties relating to school financial procedures including computerised accounting, collection of public monies; supervision of clerical and support staff, coordination of repairs and maintenance of school property; liaison with the public and school related bodies and support to the Principal. Knowledge of computerised financial systems is an advantage.
Learning Support Assistant (LSA)
Full-time working hours for assistants are 6:15 hours per day with commencement and cessation times varying between schools. Casual and temporary employment is available in mainstream and special schools. LSA's work with teachers to facilitate learning programs for students with a wide range of disabilities.
This includes special schools, Learning Support Units (LSU) and Learning Support Classes (LSC). In special schools and LSU's the role includes supporting the teacher in the provision of educational program for students with disabilities and meeting their physical care needs in terms of toileting and feeding. May also include working under the direction of a physiotherapist, speech pathologist or occupational therapist in the provision of an individual therapy program. An LSU is a class of eight students in a mainstream school. The LSA role may include support of individual students in mainstream classes where appropriate. Learning Support Classes are classes of 14 to 16 students in mainstream schools. Students have significant learning needs and the role focuses on supporting the teacher in all aspects of the provision of educational programs. No mandatory qualifications are required.
For specific information on work available in Special Schools please contact the school:
- Black Mountain School - (02) 6205 6377
- Cranleigh School - (02) 6142 0444
- Malkara School - (02) 6142 0266
- Woden School (The) - (02) 6142 0200
- Turner School - (02) 6205 6622
Role focuses on supporting the teacher to include a child with a disability in all school activities. Duties may include preparation of class materials, supporting the health care and physical needs of a student and general work in the classroom not directly focussing on the student with a disability. Some support of therapy or specific programs may be included.
Autism Support Assistant
The duties of an Autism Support Assistant include supporting teaching and therapy staff in all aspects of education for children with Autism Spectrum Disorder. Registered nursing qualifications and current First Aid certificate may be an advantage.
Vision Support Assistant
The duties of a Vision Support Assistant include supporting students with a vision impairment in the classroom, the production of resources into alternative formats (Braille, large print, tactile, audio) and the use of other vision specific resources and technology. Applicants must be competent in the use of Unified English Braille.
Communication Support Assistant
The duties of a Communication Support Assistant include working as part of a team with the Classroom Teacher and Support Teacher Hearing to provide a supportive learning environment for students with a hearing impairment. Applicants must be able to sign fluently in either Auslan or Signed English.
The duties of a Bilingual Assistant include interpreting, translating, classroom assistance and general clerical assistance. Applicants must be fluent speakers of a language other than English.
Full-time working hours for school assistants are 6:15 hours per day with commencement and cessation times varying between schools. School assistant roles include Library, Industrial Arts, Laboratory, Home Science and General Assistant and School Secretary. No mandatory qualifications are required.
Full-time working hours for preschool assistants are 6:15 hours per day. Day to day casual work is on a sessional basis assisting in the provision of the preschool program under teacher direction. From 1 January 2012 all ACT school preschool units will be subject to requirements under the Education and Care Services National Law Act (ACT) 2011. Under this legislation, all ACT public school preschool unit assistants will be required to have, or be working towards a minimum qualification requirement (Certificate III in Children's Services or equivalent) as detailed in the Education and Care Services National Law Act (ACT) 2011 and regulations.
Defence School Transition Aide (Primary)
The Defence School Transition Aide (DSTA) Program provides support to children of Australian Defence Force (ADF) and their families, particularly during their transition into and out of a school on posting. The program aims to assist the smooth transition of mobile Australian Defence Force children. The DSTA assists children and parents to become part of the school community, answers questions about the school and provides a link from families to the school.
Defence Transition Mentor (Secondary)
The Defence Transition Mentor (DTM) works in secondary schools to provide information, support and referral to young people from mobile Australian Defence Force (ADF) families. The DTM works with individuals and groups to support and assist young people of Australian Defence Force families to integrate into the school community, raise awareness of mobility issues facing students and assist students to build self-confidence and resilience.