Overseas Excursions Policy

  1. What is this policy about?
    1. This policy supports the participation by ACT public schools in overseas excursions. The policy does not cover:
      • ACT representative teams organised by the ACT Schools Sports Council
      • overseas student exchanges which are arranged through private organisations
      • student travel awards and scholarships.
  2. Policy Statement
    1. Overseas excursions are optional activities. They will:
      • directly relate to the curriculum
      • be in the context of the total educational program of the school
      • be planned and conducted with care and consideration for the safety and well-being of all participants
      • meet all requirements for documentation and timeframes detailed in the Overseas Excursions Manual.
    2. Proposals for overseas excursions must be fully costed and include costs for all accompanying adults and relief staff prior to approval being sought and given.
    3. Parents are required to pay for their child’s participation in an overseas excursion.
    4. Schools will ensure that students with a disability and/or from low socio economic backgrounds have reasonable access to overseas excursions and are not disadvantaged from participating for financial reasons.
    5. Overseas excursions into remote areas will not be approved.  This includes areas that have no reliable telecommunication access or provision for emergency medical treatment and/or evacuation.
    6. Approvals for overseas excursions to countries other than those listed as Level 1 – Exercise normal safety precautions in the Australian Government travel advice will be considered on a case by case basis.
  3. Who does this policy apply to?
    1. This policy applies to all ACT public schools.
  4. Context
    1. Overseas excursions aim to provide enriching experiences for students in a variety of environments outside Australia.
    2. Due to the risks related to overseas excursions, they are subject to mandatory procedures for approval and operation.
  5. Responsibilities
    1. The principal and school board: are responsible for approving all proposals for overseas excursions at the concept stage.
    2. School Network Leaders: are responsible for approving planning proposals for overseas excursions and for the final approval of overseas excursions.
    3. Director General: is responsible for approving proposals for overseas excursions to destinations, or transit points, listed as other than as Level 1 – Exercise normal safety precautions in Australian Government travel advice at the time of travel.
    4. The teacher-in-charge: must complete the mandatory procedures for the approval, planning and conduct the overseas excursion and post excursion requirements.
    5. Policy Owner: The Director, Governance and Community Liaison Branch is responsible for this policy.
  6. Monitoring and Review
    1. The Policy Owner monitors the policy. This includes an annual scan of operation and review. A full review of the policy will be conducted within a three year period.
  7. Contact
    1. For support contact Governance and Community Liaison on (02) 6207 0503 or email OverseasExcursions@act.gov.au.
  8. Complaints
    1. Any concerns about the application of this policy or the policy itself, should be raised with:
  9. References
    1. Definitions
      • An overseas excursion: is an educational trip by students outside Australia, under the direction of teachers, which is directly related to the curriculum of the school. An overseas excursion is not predominately recreational.
      • Delegate: for approval refers to the Deputy Director-General and School Network Leaders, or to the Director-General for decision reviews or for approval  for destinations rated above Level 1 – Exercise normal safety precautions in Australian Government travel advice at the time of travel
    2. Legislation
      • The Education Act 2004 provides for the operation and governance of ACT public schools.
      • The Disability Standards for Education 2005 (the Standards) clarify the obligations of education providers and seek to ensure that students with disability can access and participate in education on the same basis as other students.
      • The Work Health and Safety Act 2011, in relation to the duty to undertake due diligence with regard to the risks arising from an overseas excursion
    3. Implementation Documents
      • The Overseas Excursions Manual details specific roles, responsibilities and procedures for planning and conducting overseas excursions. All procedures and timeframes in the manual are mandatory and must be met for overseas excursions to be approved.
    4. Related Policies and Information
      • Accidents - Schools & Other Workplaces Emergency Management Framework Excursions
      • Health and Safety Policy - First Aid
      • Physical Education & Sport Policy and Implementation Guidelines Outdoor Adventure Activities Policy & Mandatory Procedures
      • Statement on Requesting Financial Contributions from Parents
      • Students with a Disability - Meeting their Educational Needs Policy
      • Working with Children and Young People - Volunteers and Visitors (Interim) Policy
      • Department of Foreign Affairs and Trade Smart Traveller at Smartraveller.gov.au

Overseas Excursions Policy: OE201611 is the unique identifier of this document. It is the responsibility of the user to verify that this is the current and complete version of the document, available on the Directorate’s website at http://www.education.act.gov.au/publications_and_policies/school_and_corporate_policies/A-Z.

Policy Identifier: OE201611

Published: November 2016

Implementation Documents:

Overseas Excursion Manual (Word 267.2 KB)

Related Policies and Information:

  • Accidents - Schools & Other Workplaces Emergency Management Framework Excursions
  • Health and Safety Policy - First Aid
  • Physical Education & Sport Policy and Implementation Guidelines Outdoor Adventure Activities Policy & Mandatory Procedures
  • Statement on Requesting Financial Contributions from Parents
  • Students with a Disability - Meeting their Educational Needs Policy
  • Working with Children and Young People - Volunteers and Visitors (Interim) Policy
  • Department of Foreign Affairs and Trade Smart Traveller at Smartraveller.gov.au