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School arrangements for Term 4, including end of year events


12 October 2020

A ‘roadmap’ for ACT public schools has been released based on the ACT Government’s COVID-19 recovery plan.

Advice for schools as COVID-19 restrictions ease from the ACT Chief Health Officer pdf icon (102kb)

For more information on the ACT public schools COVID-19 roadmap, please refer to the below FAQs.

FAQs for school communities

FAQs for school communities

End of year events

The Chief Health Officer has issued guidance which sets out the considerations for all schools in planning end of year events, including for formals and graduation ceremonies.

Public Health Directions were modified in early October 2020 to allow expanded end of year events to take place for schools. End of Year School Event Guidelines PDF Icon (290kb).

In line with the broader community easing of restrictions, =up to 200 parents and family members can attend graduation ceremonies on school sites.

While schools will make their own decisions on how events will operate best for their school community, ACT public primary and high school graduation ceremonies will generally take place on school grounds, with up to two adults attending per student where possible. Schools with larger groups of graduating students may need to split sessions or limit family attendance to one adult per student.

Due to the number of students in ACT colleges, those schools will generally need to split graduation sessions or hold ceremonies at larger offsite seated venues, which are now able to have up to 50 per cent of their capacity to a maximum of 1000 people provided a COVID Safe Plan is in place.

Live streaming, filming, and photography will also be considered by schools to support parent and family engagement in graduations.

Most ACT public school formals, will need to be held on site. Schools unable to cater for their student cohort onsite will consider another school site in the first instance.

All events should be less than two hours where possible, especially when involving the wider school community such as parents and carers, or when located indoors. Student-only events may go for longer.

If parents and carers are invited, density and gathering restrictions for adults on site will apply. This excludes staff and students for events on school premises, however staff and students are included if using an off-site venue. If parents and carers are not invited, there will be no gathering restrictions on school sites and the school’s usual policies apply.

Events should only include students from the same school. If schools have an ongoing relationship with another school, where the students interact on an ongoing basis, consideration could be given to hosting a joint event. Dancing is only permitted where the event includes the student cohort only.

Events such as graduations and assemblies must be seated and seats should be set up in a way that provides physical distancing of 1.5 metres between adults or household groups.

Schools are encouraged to collect RSVPs and issue tickets for events in order to manage attendee numbers. The school must keep contact information about all students, staff and other attendees who have attended the end-of-year events for contact tracing purposes.

Online Resource Library

The Home Learning: Resources for Students and Families online portal is a resource  to support parents and children learning from home. This online learning resource library is suitable for students of all ages with a wide variety of engaging lessons, activities, podcasts, video links and family guides.

The portal is divided into three components - resources, family guides and get involved. We encourage you to check regularly for new materials for your child or young person to engage with.

Well-being resources for student and families

See the ‘Support for Students and Families’ page for information on the range of supports and resources available for you and your family.

Advice for specialist schools

Our priority is the health and safety of all students and staff. We have prepared safe learning environments, in line with expert health advice, including arrangements for specialist schools. The following factsheets have been provided to specialist schools about the arrangements to be put in place to safely support your child at this time.