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The Directorate’s asset management strategy is based on the following key principles:

In 2016-17, the Directorate progressed the following activities in relation to the asset management strategy:

The Directorate is responsible for 91 school sites and 28 offsite preschools. In addition, the Directorate manages two major facilities for Education Support Office staff. In total, there are 122 sites under direct management by the Directorate.

The Directorate has ongoing infrastructure programs which provide sustainable, high quality learning and teaching environments for students. These programs provide facility upgrades, expansions, repairs and maintenance. The capital works program focuses on renewal and upgrade of schools and preschools and the maintenance program handles urgent and minor repairs, planned maintenance and the repair of damaged facilities.

Asset management issues which were a priority for the Directorate in 2016-17 included:

Assets Managed

As at 30 June 2017, the Directorate managed school infrastructure assets with a total net book value of  $1,907.6 million (Table C4.1).

Table C4.1: Assets and their values at 30 June 2017
Asset Class Value ($ million)
Land and Buildings (including improvements) for schools and preschools 1,875.7
Leasehold Improvements -
Property, Plant and Equipment 30.6
Intangible Assets 1.3

Source: Education Directorate

Assets to the value of $22.4 million were added to the register in 2016-17 (Table C4.2).

Table C4.2: Assets added to the Asset Register in 2016-17
Assets Value ($ million)
Capital Works (Schools): 3.1
Investment in Gungahlin School Infrastructure - Bonner Primary School
Investment in Gungahlin School Infrastructure - Palmerston Primary School
Capital works - various school and preschool sites 11.6
Capital initiatives - various ICT and other projects 7.7

Source: Education Directorate

Surplus Assets

As at 30 June 2017, the Directorate did not have any properties which were not being utilised by the agency or that had been identified as potentially surplus.

Assets Maintenance and Upgrade

The Directorate undertakes maintenance and upgrades in consultation with schools and their communities. The Directorate supports schools to develop their repairs and maintenance plans on the basis of information from building condition assessments, requests from schools and information gained from other sources such as consultant reports and site visits.

Works were subsequently undertaken at a local level by schools and through the Directorate’s Infrastructure and Capital Works Branch, with larger and more significant works included in the Directorate’s capital works program in priority order.

Maintenance and major refurbishment are a priority for the Directorate given the increasing average age of school facilities.

Asset Maintenance

In 2016-17, the Directorate spent $16.7 million on school repairs and maintenance. The repairs and maintenance program included:

Building condition assessments of all schools (including preschools) are conducted on a three-year rolling program and the assessments cover buildings and grounds. The results of these reports are taken into account in preparing the Directorate’s annual repairs and maintenance programs.

In 2016-17 a number of major contracts were established to provide maintenance and support services at all schools. New contracts for security monitoring, security patrols and solar panel maintenance were implemented in 2016-17. A new contract for the maintenance of heating, ventilation and cooling systems was developed and implemented in 2016-17. New services agreements for cleaning of schools were also established in this year.

To assist in the management of asbestos and other hazardous materials, Hazardous Materials Survey Management Plans (HMSMP) are developed for each school. Plans showing areas of known asbestos containing materials are mounted in entry areas of all schools and preschools. The Directorate updates the asbestos register and asbestos management plans at a minimum every five years and as required based on the results of hazardous materials inspections.

In addition to the planned school asset maintenance and upgrade programs managed and delivered by the Education Support Office, schools are also funded to undertake repairs and minor works tasks independently.

Assets Upgrades

In the 2016-17 Budget, funding of $14.7 million was provided for capital upgrades at schools and preschools. Details of specific works are included in Section C3.

Office Accommodation

There were 459 staff occupying office based workstations as at 30 June 2017 (excluding the Office of the Board of Senior Secondary Studies), occupying a total of 6,080m2. Details about the list of sites, staff numbers (head count) and space occupied are provided in Table C4.3. Remaining staff were employed in school environments undertaking school based activities, including teaching, student support, school leadership and school administration. Full staffing profiles are reported in Section B8.

Table C4.3: Education Support Office sites, staff numbers (headcount) and space occupied as at 30 June 2017
Building and location Staff numbers Approximate area occupied (m2) Average area occupied per employee (m2)
220 Northbourne Avenue, Braddon 146 1,991 13.6
Hedley Beare Centre for Teaching and Learning, Stirling1 244 3,447 14.1
Gilmore Primary School,
Majura Primary School,
Melrose High School,
Wanniassa (P-10) School Senior
Campus &University of Canberra High School Kaleen2
69 642 9.3
Callam Offices, Phillip3
(The Office of the Board of Senior Secondary Studies)
12 466 38.8
Total 4714,5 6,546 13.9

Source: Education Directorate

1 Approximate area occupied at Hedley Beare Centre for Teaching and Learning does not include meeting rooms and training facilities (1,955m2) available for booking by other Directorates of ACT Government and members of the public.
2 School areas that are occupied by Education Support Office staff are from the Network Student Engagement and Hearing & Vision Support Teams.
3 The Office of the Board of Senior Secondary Studies has been relocated from Lyons Early Childhood School to Callam Offices in response to the planned transfer of a portion of Lyons Early Childhood School to the Chief Minister, Treasury and Economic Development Directorate. The office area has reduced from 713m2 in 2015-16 down to 604m2 in 2016-17 as a reflection of providing existing purpose built office accommodation. The Australian Institute for Teaching and School Leadership is co-located within the same office space and leases 138m2 of the office area from the Education Directorate.
4 Staff numbers do not include twenty two (22) SSICT staff embedded in Hedley Beare Centre for Teaching and Learning and four (4) SSICT staff embedded in Callam Offices with the Office of the Board of Senior Secondary Studies.
5 Staff numbers have been calculated based on occupied work stations at 30 June 2017.

For further information contact:
Infrastructure and Capital Works
(02) 6205 1289

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