C15 Government contracting (Appendix 5)

All procurement processes in place within the Directorate are required to comply with the procurement legislative framework including the Government Procurement Act 2001, Government Procurement Regulation 2007 and subordinate guidelines and circulars. Confirmation of the procurement selection and management processes is authorised by the appropriate Delegate within the Directorate.

Under whole of government procurement arrangements, Shared Services Procurement continued to provide advice and support in relation to procurement and contract management issues and undertook higher value procurement activities on behalf of the Directorate.

The Directorate continued to be responsible for the management of contracts. Where obligations were not met, including responsibility to comply with employment and industrial relations conditions, the contractor was required to rectify the non-compliance immediately to avoid cancellation of the contract.

Directorate central office expenditure included the acquisition of expert advice regarding curriculum, national assessment testing and other education related matters, human resource issues and capital works activities.

Contract information for schools related mainly to cleaning and grounds maintenance. All contracts were organised through Shared Services Procurement.

External sources of labour and services

Table C15.1: Central office contracts greater than $25,000 or smaller contracts held by one contractor that totalled more than $25,000 (GST exclusive) in 2011-12

Contractor	Purpose	Branch/Section	Date contract let	Contract type	Amount ($)
Australian Council for Educational Research	Provision of the ACT Scaling Test	Board of Senior Secondary Studies	15-Dec-10	Open tender	487,832
GATEWAYS Education	External training provider	Curriculum Support	Multiple dates in September – December 2011	No contract as each provision was under the $25,000 threshold	26,330
Michael Fullen	Critical Friend for Leadership	Professional Learning	02-Dec-11	Single select ¹	25,000
John K See Consulting	Tracking the transfer and movement of young people under 17 in the ACT	Training and Tertiary Education (TaTE)	06-Feb-12	Quotes ²	31,133
Oakton Services	Business Analysis Service	TaTE	14-Jun-11	Quotes ²	56,122
Shared Services	ICT Professional Services	TaTE	11-May-11	Quotes ²	70,200
Price Waterhouse Cooper	Review of User Choice requirements	TaTE	01-Nov-11	Single select ⁶	25,300
Volunteering ACT	Support for placing students into work experience places	TaTE	01-Apr-09	Single select ⁷	284,300
NSW Department of Education and Training	National Assessment Program Literacy and Numeracy Testing for 2012	Planning and Performance Branch (PPB)	01-Jan-11	Service agreement	710,000
Social Research Company	Data collection for survey	PPB	13-Mar-12	Select tender	37,548
University of Western Australia	Early Years Assessment Tool	PPB	01-Jan-11	Open tender	33,970
Oakton Services	2012 February census	Risk Management and Audit	01-Feb-12	Single select ³	51,351
Grant Thornton Australia	To review, evaluate and report on the Students with a Disability Targeted Funding Model	Disability Education	17-Jun-12	Quotation request from three organisations	87,248
Quality Learning Australia	External validation	School Improvement Support	01-May-12	Open tender	58,364
Susan Boucher, trading as The Leadership Practice	External validation	School Improvement Support	01-Nov-09	Open tender ⁴	28,755
The Leadership Practice	External validation	School Improvement Support	01-Nov-09	Open tender	28,755
ACT Property Group	Building rent and operating costs for 220 Northbourne Avenue and Fyshwick Annex	Corporate Support	01-Jun-10	Lease agreement	1,363,226
Universal Express Group	Central office and school mail run	Corporate Support	04-Jul-10	Open tender	106,142
National Cleaning Australia	Cleaning provider for Lyons Education Centre	Corporate Support	14-Dec-04	Open tender	29,441
Phillips Cleaning Services	Cleaning provider for Hedley Beare Centre for Teaching and Learning / Canberra College Weston Campus	Corporate Support	22-Apr-10	Open tender	116,583
Rolfe Property Services	Cleaning provider for Higgins Primary School Annex	Corporate Support	30-Jun-04	Open tender	31,135
SNP Security	Security provider for Northside schools	Corporate Support	16-Feb-10	Open tender	162,598
Wilson Security Services	Security provider for Southside schools	Corporate Support	16-Feb-10	Open tender	124,887
CRIMTRAC	Provide pre-employment criminal history checks	Human Resources	03-Jul-05	Single select ⁵	56,461
Davidson and Trahaire Corpsych	Employee Assistance Program	Human Resources	28-Feb-11	Open tender	139,000
LSI Consulting	To undertake a review of the Learning and Teaching Branch	Learning and Teaching	08-Sep-11	Single select ⁸	96,000
Australian National University	School Identification and Climate Project 2012: Experimental field trial and development of measurement tool	Student Wellbeing and Behaviour Support	22-May-12	Single select ⁹	80,000
Total ¹⁰					4,347,680

Source: Finance and Corporate Support Branch

Notes:

Provider is able to deliver a particular and unique service in assisting the ACT public education system through a range of long term presentations.
Proposals were invited from three companies.
Provider was contracted through Whole of Government Audit Panel.
Only one application was received as a result of open tender.
The only company in the ACT that can provide this service.
Internal audit completed by the Directorate. Recommendation was for an external review to be completed.
Volunteering ACT is the only organisation that provides this type of program.
The Directorate used the ACT Treasury panel of consultants.
World renowned expertise in this research.
Figures in the table have been rounded to the nearest dollar.

Table C15.2: Contracts held in individual public schools exceeding $25,000 or smaller contracts held by one contractor that totalled more than $25,000 (GST exclusive) in 2011-12

Contractor	School	Date contract let	Amount ($)
CLEANING CONTRACTS (OPEN TENDER)
24/7 Facilities Management	Evatt Primary	01-Sep-11	58,890
24/7 Facilities Management	Macgregor Primary	Monthly	30,742
Total			89,632
Abdo's Cleaning	Fadden Primary	01-Jun-11	58,150
Abdo's Cleaning	Wanniassa Hills Primary	02-Apr-12	28,552
Total			86,702
ACT Commercial Cleaning	Bonython Primary	01-Sep-11	54,963
ACT Commercial Cleaning	Latham Primary	23-Jan-12	32,271
Total			87,234
All Corp	Cranleigh	01-Jun-11	51,417
	Telopea Park ¹	Monthly	64,244
	Telopea Park ²	31-Oct-11	128,488
	Lake Ginninderra College	07-Nov-11	91,369
Total			335,518
Alpha Cleaning	Red Hill Primary	14-Nov-11	56,960
Total			56,960
Celeski Cleaning	Lyons Early Childhood ¹	Monthly	25,979
	Lyons Early Childhood ²	04-Mar-12	11,783
	Isabella Plains Early Childhood ¹	Monthly	5,713
	Isabella Plains Early Childhood ²	01-Sep-11	32,135
Total			75,610
City and Town Cleaning	Charnwood-Dunlop	01-Apr-11	84,615
Total			84,615
Dynuse Cleaning	Arawang Primary	16-Apr-12	12,430
	Campbell Primary ¹	01-Sep-11	76,805
	Campbell Primary ²	Monthly	12,298
	Forrest Primary ¹	Monthly	31,336
	Forrest Primary ²	31-Oct-11	74,194
Total			207,063
Faraj Cleaning	Aranda Primary	01-Sep-11	60,674
Faraj Cleaning	UC High School Kaleen	31-May-11	28,552
Total			89,226
Fred's Express	Richardson Primary ¹	Monthly	28,854
	Richardson Primary ²	01-Feb-12	20,610
	Gowrie Primary ¹	Monthly	30,253
	Gowrie Primary ²	19-Dec-11	34,703
	The Woden School	01-Jun-11	47,112
	Malkara ¹	Monthly	17,845
	Malkara ²	05-Dec-11	31,408
	Ainslie Primary ¹	Monthly	36,896
	Ainslie Primary ²	01-Dec-11	47,655
Total			295,336
GJK Facility Services	Stromlo High	01-Jun-11	159,147
	Gold Creek	30-Jan-12	86,775
	Curtin Primary	30-Apr-12	14,638
	Duffy Primary ¹	Monthly	8,160
	Duffy Primary ²	31-Aug-11	40,800
	Mount Rogers Primary	05-Mar-12	25,763
	Chapman Primary	01-Jun-11	89,615
Total			424,898
Hygiene Plus	Arawang Primary	02-Mar-09	74,615
	Gold Creek	20-Dec-08	128,106
	Melrose High	01-Apr-09	171,316
	Erindale College	01-Jun-09	126,558
	Melba-Copland Secondary	02-Mar-09	147,862
	Kingsford Smith	01-Sep-10	162,756
	Hawker College	01-Jan-09	128,484
	Chapman Primary	01-Jun-11	89,615
	Hughes Primary ¹	Monthly	38,546
	Hughes Primary ²	01-Dec-11	32,340
Total			1,100,198
Lingard and Meech Cleaning	Jervis Bay ¹	Monthly	3,770
Lingard and Meech Cleaning	Jervis Bay ²	31-May-12	41,357
Total			45,127
M and V Cleaning Service	Torrens Primary ¹	Monthly	60,549
	Torrens Primary ²	01-Apr-12	12,124
	Garran Primary	01-Jun-11	69,571
Total			142,244
Menzies Cleaning	Black Mountain	01-Jun-11	71,982
Total			71,982
Menzies International	Turner	01-Jun-11	92,194
Total			92,194
Mirrors Cleaning	Ngunnawal Primary	01-Mar-09	98,535
	Farrer Primary ¹	Monthly	17,132
	Farrer Primary ²	31-Oct-11	47,642
	Mawson Primary	01-Aug-10	49,545
	Weetangera Primary	01-Sep-11	57,121
	Macquarie Primary	01-Oct-09	64,514
Total			334,489
National Cleaning	Curtin Primary	Monthly	56,067
	Kaleen Primary	Monthly	13,729
	Weetangera Primary	Monthly	12,384
	Monash Primary	30-Jun-10	15,816
	Canberra College ¹	Monthly	23,566
	Canberra College ²	01-Sep-11	117,830
Total			239,392
Phillips Cleaning	Gunghalin College	25-Aug-11	149,374
	Calwell High ¹	Monthly	62,129
	Calwell High ²	19-Dec-11	68,312
	Lyneham High	19-Dec-11	186,558
	Harrison ¹	Monthly	49,267
	Harrison ²	31-May-11	81,945
	Alfred Deakin High	19-Dec-11	157,248
	Lake Tuggeranong College ¹	Monthly	51,935
	Lake Tuggeranong College ²	14-Nov-11	105,868
Total			912,636
Rose Cleaning	Caroline Chisolm	01-Jun-11	174,508
	Namadgi ¹	Monthly	76,219
	Namadgi ²	05-Dec-11	110,327
	Dickson College ¹	Monthly	44,970
	Dickson College ²	19-Sep-11	164,891
	Monash Primary	29-Aug-11	77,092
	Charles Conder Primary ¹	Monthly	49,966
	Charles Conder Primary ²	01-Feb-12	37,480
	Gordon Primary	01-Jun-11	84,802
	Taylor Primary	Monthly	12,846
	Narrabundah College	01-Nov-11	169,780
Total			1,002,881
S and M Cleaning	Macgregor Primary	01-Jan-12	33,000
	Maribyrnong Primary	25-Aug-11	49,967
	Scullin Preschool	Monthly	8,578
	Southern Cross Early Childhood	01-Oct-09	42,829
Total			134,374
S and M Riteway Cleaning	Palmerston District Primary ¹	Monthly	49,967
	Palmerston District Primary ²	19-Dec-11	48,080
	Lyneham Primary ¹	Monthly	13,564
	Lyneham Primary ²	01-Sep-11	72,734
Total			184,345
Salloum Cleaning	Latham Primary	Monthly	41,105
	Taylor Primary	01-Feb-07	32,473
	Yarralumla Primary ¹	Monthly	10,727
	Yarralumla Primary ²	01-Sep-11	62,459
	Florey Primary ¹	Monthly	43,648
	Florey Primary ²	23-Jan-12	31,226
Total			221,638
Stefan Sparks Cleaning	Torrens Preschools ¹	Monthly	17,482
	Torrens Preschools ²	05-Mar-12	2,376
	Taylor Primary	Monthly	13,917
Total			33,775
Storm International Cleaning	Theodore Primary	01-Jun-11	60,233
Storm International Cleaning	Calwell Primary	01-Jun-11	45,627
Total			105,860
Universal Cleaning	Kaleen Primary	25-Aug-11	66,909
Total			66,909
VIP Cleaners	Fraser Primary ¹	Monthly	17,590
VIP Cleaners	Fraser Primary ²	17-Oct-11	42,370
Total			59,960
VNT Cleaning Services	Bonython Primary	Monthly	9,759
	Namadgi	Monthly	5,724
	Hawker Primary ¹	Monthly	20,885
	Hawker Primary ²	14-Nov-11	34,807
	North Ainslie Primary ¹	Monthly	39,699
	North Ainslie Primary ²	19-Dec-11	85,365
	Miles Franklin Primary ¹	Monthly	27,495
	Miles Franklin Primary ²	05-Dec-11	34,993
	Giralang Primary	30-Sep-09	46,262
	Canberra High	31-Aug-09	158,535
	Majura Primary	01-Feb-10	88,992
	O'Connor Cooperative	Monthly	19,385
	Narrabundah Early Childhood ¹	Monthly	25,761
	Narrabundah Early Childhood ²	21-Jun-09	1,350
	Amaroo	10-Dec-09	201,972
	Campbell High School	01-Jul-09	125,940
	Belconnen High School ¹	Monthly	59,984
	Belconnen High School ²	14-Nov-11	119,968
	Wanniassa	14-Feb-09	169,116
	Lanyon High ¹	Monthly	51,770
	Lanyon High ²	05-Dec-11	72,478
	Mount Rogers Primary	Monthly	37,703
	Gilmore Primary	01-Sep-11	43,020
	Red Hill Primary	Monthly	36,472
Total			1,517,435
Total Cleaning			8,098,233
HVAC (STANDING OFFER)
Dalkia Technical Services	Erindale College	01-Jul-11	46,814
Total HVAC			46,814
GROUNDS MAINTENANCE (STANDING OFFER)
Burgess Grounds Horticultural	Narrabundah College ³	01-Jan-10	13,899
Total Grounds Maintenance			13,899
HYGIENE SERVICES (OPEN TENDER)
ISS Hygiene Services	Black Mountain	01-Jul-10	13,254
	Cranleigh	23-Jun-10	7,752
	Melrose High	01-Jan-12	2,499
	Weetangara Primary	01-Jul-11	359
	Amaroo	Monthly	6,906
	Evatt Primary	Monthly	1,029
	Malkara	Monthly	9,710
	Giralang Primary	01-Jan-12	423
	Macgregor Primary	Monthly	1,584
	Waniassa Hills Primary	13-Mar-12	1,016
	Lake Tuggeranong College	01-Jul-11	2,243
	Melba Copland Secondary ¹	Monthly	5,788
	Melba Copland Secondary ¹	23-Mar-12	2,006
Total Hygiene Services			54,569
HYDRO POOL CONTRACTS (OPEN TENDER)
In the Swim	Black Mountain	09-Oct-07	21,201
	Cranleigh	22-Oct-07	20,412
	Malkara	01-Jul-11	15,511
	Turner	22-Oct-07	17,948
Total Hydro Pool			75,072

Source: Finance and Corporate Support Branch

Notes:
1. Contract operating on a monthly basis.
2. New contract commencement date with same contractor.
3. This is the only contract awarded by the Directorate under $25,000.

Table C15.3: Smaller works by suppliers in public schools exceeding $25,000 in total (GST exclusive) in 2011-12

Contractor	School	Purpose	Amount ($)
A and K Electrics	Lyneham High	Electrical Services	31,945
	Alfred Deakin High		42,338
	Wanniassa		23,330
School Electrical Services	Canberra High		51,158
School Electrical Services	Belconnen High		23,540
Everloch Electrical	Narrabundah College		32,205
A-Line Electrical	Aranda Primary		21,274
Total Electrical Services			225,790
Summers Glass	Stromlo High	Glass	19,267
Summers Glass	Belconnen High		23,497
Total Glass			42,764
Matthew Meyboom	Lyneham High	Grounds Maintenance	26,336
PJ Nott	Amaroo		39,405
Programmed Maintenance	Melrose High		34,440
Turf Management	Alfred Deakin High		26,270
Turf Management	Canberra High		22,836
Dan and Dan Landscaping	Hawker Primary		20,000
Essential Landscapes	Southern Cross Early Childhood		36,188
Total Grounds Maintenance			205,475
First Class Painting	Mawson Primary	Painting Services	21,474
Fit Out Factory	Melrose High		39,402
Total Painting Services			60,876
Chesters Plumbing	Fraser Primary	Plumbing Services	29,410
Help Plumbing	Lyneham High		18,789
	Narrabundah College		24,112
	Canberra College		39,346
Total Plumbing			111,657
Sita	Lake Tuggeranong College	Waste Disposal	20,436
Sita	Amaroo		20,788
Total Waste Disposal			41,224
Cityscape Interiors	Calwell Primary	Building Works	20,120
PG Callahan	Canberra High	Carpentry Services	39,028
Aris	Narrabundah College	Building Works	20,709
Q Commercial Carpets	Canberra High	Carpeting	49,783
Rock Technology	Melrose High	Climbing Wall	48,532
SG Fleet	Dickson College	Fleet Services	22,656
Forpark Australia	Torrens Primary	Playground Installation	41,730
Total Other			242,557
Frederick J Watt	Weetangara Primary	IT (Contracting)	20,000
Mary Farrell-Jones	Namadgi	Glasser PD (Contracting)	13,990
Mary Farrell-Jones	Gordon Primary		6,673
Total Contractors			40,663
Grand Total			971,006

Source: Finance and Corporate Support Branch

For more information contact:
Director
Training and Tertiary Education
(02) 6205 2683

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C15 Government contracting (Appendix 5)

External sources of labour and services