C14 Government contracting (Appendix 5)

All procurement processes in place within the Directorate comply with the procurement legislative framework including the Government Procurement Act 2001, Government Procurement Regulation 2007 and subordinate guidelines and circulars. Confirmation of the procurement selection and management processes is authorised by the appropriate delegate within the Directorate.

Under whole of government procurement arrangements, Shared Services Procurement continues to provide advice and support in relation to procurement and contract management issues, and undertakes higher value procurement activities on behalf of the Directorate.

The Directorate continues to be responsible for the management of contracts. Where these obligations are not met, including responsibility to comply with employment and industrial relations conditions, the contractor is required to rectify the non-compliance immediately to avoid cancellation of the contract.

The Directorate’s central office expenditure included the acquisition of expert advice regarding curriculum, national assessment testing, other education related matters, human resource issues and capital activities.

Contract information for schools related mainly to cleaning and grounds maintenance. All contracts are organised through Shared Services Procurement.

The Directorate did not manage any contracts for non-government schools in 2010-11.

External sources of labour and services

Table C14.1: Central office contracts greater than $20,000 or smaller contracts held by one contractor that total more than $20,000 (GST exclusive) in 2010-11

Contractor	Purpose	Section	Date contract let	Type of contract	Expenditure
Australian Council for Educational Research (ACER)	Provision of the ACT Scaling Test	Board of Senior Secondary Studies (BSSS)	20-Feb-08	Open tender	145,764
ACER	Provision of the ACT Scaling Test	BSSS	15-Dec-10	Open tender	310,979
ACER	Funding International Testing under National Agreement	Planning and Performance (P&P)	01-Jul-10	Commonwealth agreement	26,143
NSW Department of Education and Training	NAPLAN Testing for 2011	P&P	01-Jan-10	Service agreement	770,483
University of Western Australia	Early Years Assessment Tool	P&P	01-Jan-10	Open tender	32,396
The Social Research Centre	Data Collection for Survey	P&P	04-May-10	Single select¹	124,643
Excelerated Consulting	Data Processing Tool	P&P	01-Jul-10	Open tender	42,484
Michael Fullan	Day consultation on 11 November 2010 and ongoing work for 2011	Executive Director, School Improvement	11-Nov-10	Single select²	55,150
Growth Coaching International	Leadership Coaching	Professional Learning	02-Oct-10	Select tender³	99,500
Oakton Services	2011 February Census	Risk Management and Audit	24-Feb-11	Single select⁴	28,127
Coach in a Box Pty Ltd	Training for Field Officers to improve Literacy & Numeracy Outcomes	National Partnerships	10-Sep-10	Single select⁵	20,680
Coach in a Box Pty Ltd	Training for Educational Leadership	National Partnerships	10-Sep-10	Single select⁵	20,680
May and Russell Architects	Design Study	Schools Capital Works	21-Feb-11	Single select⁶	24,950
Susan Boucher T/a The Leadership Practice	Oversee External Validation of the Public School System	School Improvement Support	17-Mar-10	Select sender⁷	87,509
ACT Property Group	Building rent and operating costs for 220 Northbourne Avenue and Fyshwick Annex	Corporate Support	01-Jun-10	Lease agreement	1,580,838
Australia Post	School Mail Run	Corporate Support	22-Aug-08	Open tender	57,093
Universal Express Group	Central Office Mail Run	Corporate Support	07-Jul-06	Open tender	24,227
National Cleaning Australia Pty Ltd	Cleaning provider for Lyons Education Centre	Corporate Support	14-Dec-04	Open tender	29,441
Phillips Cleaning Services	Cleaning provider for Hedley Beare Centre for Teaching and Learning/ Canberra College Weston Campus	Corporate Support	22-Apr-10	Open tender	113,324
Rolfe Property Services Pty Ltd	Cleaning provider for Higgins Primary School Annex	Corporate Support	30-Jun-04	Open tender	29,938
SNP Security	Security Provider for North Side Schools	Corporate Support	16-Feb-10	Open tender	207,760
Wilson Security Services	Security Provider for South Side Schools	Corporate Support	16-Feb-10	Open tender	109,047
CRIMTRAC	Provide Pre- employment Criminal History Checks	Human Resources	03-Jul-05	Single select⁸	83,533
Davidson and Trahaire Corpsych	Employee Assistance Program	Human Resources	28-Feb-11	Open tender	136,000
University of Canberra	Academic Partnership with Low SES NP Schools	Director's Office - Learning & Teaching	01-Jul-10	Single select⁹	20,000
Centre for Strategic Education	Project management and consultancy services to assist the Directorate in hosting the ACT Student Summit: Who R U in the digital world?	ACT Cyber Safety Summit	03-Mar-11	Single select¹⁰	34,941
LSI Consultancy	Human Resources Review	Human Resources	Sep-10	Open tender¹¹	110,000
LSI Consultancy	Human Resources Implementation	Human Resources	May-11	Open tender¹¹	180,000
Price Waterhouse Coopers	Professional services for BCP enhancement	Risk Management and Audit	Mar-10	Single select⁴	38,000
Canington International Training	Audit Services for Defence	Training and Tertiary Education(TaTE)	01-Jul-09	Open tender	173,397
Price Waterhouse Coopers	Review of User Choice Requirements	TaTE	01-Feb-10	Single select¹²	48,855
ACT Regional Building and Construction Industry Training Council	ARC Audits	TaTE	01-Jul-08	Panel Contract	29,227
Volunteering ACT	Support placing students into work experience placements	TaTE	09-Apr-09	Single select¹³	203,000
Catholic Education Office	Support Catholic Schools deliver VET	TaTE	May-10	Deed of Grant	175,398
Association of Independent Schools	Support Independent Schools deliver VET	TaTE	May-10	Deed of Grant	93,217
Total¹⁴					5,266,724

Source: Finance and Corporate Support Branch

Notes:
1. Proven capacity and expertise in delivering the best value for money.
2. Provider is able to deliver a particular and unique service in assisting the ACT public education system
through a range of long term presentations.
3. Proposals were invited from three companies.
4. Provider was contracted through WhOG Audit Panel.
5. This provider was assessed to provide a package which supports the field officers in their role.
6. The only company that could deliver the services in the time required.
7. Following an open tender when only one application was received.
8. The only company in Canberra that can provide this service.
9. The University of Canberra was chosen as the academic partner due to its established links with the
Directorate through a number of prior programs and a pre-existing agreement regarding the access
to and use of confidential NAPLAN data.
10. Specialisation and experience required by the consultant to successfully conduct the summit. Access
through the consultancy to Professor Donna Cross, one of Australia’s foremost experts and
researchers in cyber safety and bullying, as a keynote speaker.
11. Directorate used the ACT Treasury panel of consultants.
12. Internal audit completed by Megan Young. Recommendation was for an external review to be
completed.
13. Volunteering ACT is the only organisation that provides this type of program.
14. Figures in the table have been rounded to the nearest dollar.

Table C14:2: Contracts held in individual public schools exceeding $20,000 or smaller contracts held by one contractor that total more than $20,000 (GST exclusive) in 2010-11

Contractor	School	Date contract let	Expenditure
CLEANING CONTRACTS (OPEN TENDER)
24/7 Cleaning	Calwell Primary	01-Apr-08	55,847
	Charles Conder Primary¹	02-Feb-10	44,686
	Evatt Primary	Monthly	56,100
	Gowrie Primary¹	30-Sep-09	12,723
	Isabella Plains ECS1	Monthly	3,339
	Macgregor Primary	04-Feb-08	58,562
	Mawson Primary¹	06-Jan-07	3,582
	Turner	01-Apr-10	97,699
Total			332,538
Abdo’s Cleaning	Wanniassa Hills Primary	30-Jan-10	61,500
Abdo’s Cleaning	Fadden Primary²	01-Jun-11	-
Total			61,500
Alpha Cleaning	Farrer Primary	01-Feb-07	50,838
Total			50,838
Broadlex Cleaning	Duffy Primary¹	01-Jan-09	47,025
	Fadden Primary	27-Jan-09	60,810
	Black Mountain	01-Sep-09	56,111
	Cranleigh	01-Sep-08	47,711
	Woden¹	01-Sep-09	44,796
Total			256,453
Celeski Cleaning	Isabella Plains ECS¹	01-Aug-10	29,925
Celeski Cleaning	Lyons ECS	01-Feb-10	33,320
Total			63,245
City Group	Harrison¹	01-Feb-10	85,580
City Group	Gordon Primary¹	01-Jul-10	80,655
Total			166,235
City Town Cleaning	Charnwood Dunlop³	01-Apr-11	72,029
Total			72,029
Clearglass Pty Ltd	Caroline Chisholm¹	01-Jan-05	162,716
Total			162,716
Dynuse Cleaning	Telopea Park	08-Aug-07	160,360
	Campbell Primary	02-Mar-09	74,156
	Forrest Primary	28-Feb-10	85,447
Total			319,963
Faraj Cleaning	UC High School, Kaleen²	01-Jun-11	-
Total			-
Freds Express	Ainslie Primary	01-Feb-07	64,334
	Gowrie Primary	01-Oct-10	42,419
	Richardson Primary	01-Jul-10	44,479
	Malkara	01-May-07	41,147
	Woden¹	01-Jun-11	4,081
Total			196,460
GJK Facility Services	Duffy Primary¹	01-Jun-11	4,488
	Stromlo High²	01-Jun-11	-
	Chapman Primary²	01-Jun-11	-
Total			4,488
Hygiene Plus Cleaning	Erindale College	01-Jun-09	126,558
	Hawker College	01-Jan-09	78,554
	UC Senior Secondary College, Lake Ginninderra	01-Mar-11	130,582
	Gold Creek	20-Dec-08	106,193
	Kingsford Smith	30-Jan-09	153,313
	Melba Copland	02-Mar-09	233,086
	UC High School,Kaleen	02-Feb-10	80,705
	Melrose High	01-Jan-09	164,072
	Stromlo High	02-Mar-09	167,179
	Arawang Primary	02-Mar-09	75,587
	Hughes Primary	01-Jan-08	68,000
	Maribyrnong Primary¹	01-Feb-09	4,080
Total			1,387,909
K Lingard & R Meech	Jervis Bay	31-May-08	41,024
Total			41,024
Menzies International	Turner	01-Jun-11	-
	Black Mountain²	01-Jun-11	-
	Cranleigh²	01-Jun-11	-
Total			-
M&M Rolfe Cleaning	Garran Primary	31-Jul-08	54,973
M&M Rolfe Cleaning	Theodore Primary¹	04-Feb-09	53,438
Total			108,411
M&V Cleaning Service	Torrens Primary	Monthly	62,401
M&V Cleaning Service	Garran Primary²	01-Jun-11	-
Total			62,401
Mirrors Cleaning	Macquarie Primary	01-Oct-09	58,206
	Mawson Primary¹	01-Aug-10	37,027
	Ngunnawal Primary	01-Mar-09	52,765
Total			147,998
National Cleaning	Canberra College	30-Jan-07	145,877
	Chapman Primary¹	01-Dec-06	6,134
	Curtin Primary²	01-Mar-11	78,217
	Kaleen Primary	01-Aug-08	73,320
	Monash Primary	31-Oct-07	74,766
	Weetangera Primary	23-Feb-08	76,992
Total			455,306
Phillips Cleaning	Gungahlin College	Monthly	65,099
	Lake Tuggeranong College³	29 Feb 11	146,905
	Harrison¹	01-Jun-11	9,539
	Alfred Deakin High	02-Dec-06	149,760
	Calwell High	Monthly	124,679
	Lyneham High	01-Feb-09	192,760
Total			688,742
Rose Cleaning	Dickson College¹	01-Jun-11	19,313
	Caroline Chisholm¹	01-Jun-11	15,795
	Namadgi	Monthly	59,410
	Chapman Primary¹	01-Aug-10	70,801
	Charles Conder Primary¹	Monthly	41,159
	Gordon Primary¹	01-Jun-11	7,481
Total			213,959
S & M Riteway	Palmerston Primary	01-Jan-07	70,385
Total			70,385
S & M Cleaning	Lyneham Primary	01-Jan-06	65,438
	Maribyrnong Primary¹	19-Jul-10	60,898
	Southern Cross ECS	01-Oct-09	49,385
Total			175,721
Salloum Cleaning	Florey Primary	01-Jul-10	65,448
	Latham Primary	01-Dec-06	55,278
	Taylor Primary	01-Feb-07	50,494
	Yarralumla Primary	01-Feb-07	59,170
Total			230,390
Stefan Sparks Cleaning	Torrens Preschools	Monthly	27,720
Total			27,720
Storm Cleaning	Theodore Primary¹	01-Jun-11	4,937
Total			4,937
Universal Cleaning	Dickson College¹	01-Jul-08	142,306
Total			142,306
VIP Cleaning	Fraser Primary	01-Feb-08	57,129
Total			57,129
VNT Cleaning Services	Narrabundah College	09-Nov-07	134,052
	Amaroo	01-Jan-09	205,457
	O’Connor Cooperative	Monthly	17,955
	Wanniassa Hills Primary	14-Feb-09	162,416
	Belconnen High	02-Jan-07	85,695
	Campbell High	01-Jul-09	138,000
	Canberra High	31-Aug-09	136,557
	Lanyon High	31-Jan-09	141,477
	Aranda Primary	01-Jan-04	58,900
	Bonython Primary	01-Dec-07	55,373
	Gilmore Primary	04-Aug-08	43,984
	Giralang Primary	30-Sep-09	43,233
	Hawker Primary ³	01-Jan-11	50,985
	Majura Primary	01-Feb-10	72,190
	Miles Franklin Primary	30-Jun-10	57,129
	Mount Rogers Primary	23-Jun-07	68,240
	Narrabundah ECS	21-Jun-09	20,734
	North Ainslie Primary	04-Aug-08	63,836
	Red Hill Primary	01-Dec-06	90,288
Total			1,646,501
Total Cleaning			7,147,304
HVAC (STANDING OFFER)
Dalkia Technical Services	Erindale College	01-Feb-99	45,072
Total HVAC			45,072
GROUNDS MAINTENANCE (STANDING OFFER)
Burgess Grounds Horticultural	Narrabundah College	01-Jan-10	14,376
Programmed Maintenance	Melrose High	10-Jun-06	37,079
Total Grounds maintenance			51,455
HYGIENE SERVICES (OPEN TENDER)
ISS Hygiene Services	Amaroo	Monthly	6,442
	Belconnen High	01-Jul-10	1,953
	Macgregor Primary	Monthly	1,652
	Evatt Primary	Monthly	795
	Wanniassa Hills	Monthly	2,622
	Weetangera Primary	Monthly	520
	Black Mountain	Monthly	13,284
	Cranleigh	Monthly	8,452
	Malkara	Monthly	7,028
Total Hygiene services			42,748
HYDRO POOL CONTRACTS (OPEN TENDER)
In the Swim	Black Mountain	22-Oct-07	20,911
	Cranleigh	22-Oct-07	19,845
	Malkara	22-Oct-07	26,427
	Turner	22-Oct-07	19,037
Total Hydro pool contracts			86,220

Source: Finance and Corporate Support Branch

Notes:
1. Two separate contracts in 2010-11.
2. New contract commenced 1 June 2011 - No expenditure to 30 June 2011.
3. New contract commencement date, same contractor as previous contract.

Table C14.3: Smaller works by suppliers in public schools exceeding $20,000 in total (GST
exclusive) in 2010-11

Contractor/consultant	School	Purpose	Expenditure
A & K Electrics	Hawker College	Electrical Services	36,178
	Alfred Deakin High	Electrical Services	24,586
	Calwell High	Electrical Services	20,194
Total A & K Electrics			80,958
Croft and Burke	Canberra College	Painting Services	64,190
Everloch Electrical	Black Mountain	Electrical Services	34,297
FJ Constructions	Wanniassa	Maintenance	32,437
GPT	Melrose High	Sound Technology	53,153
Greaney & Sweeny	Wanniassa	Plumbing Services	36,095
Help Maintenance	Canberra College	Maintenance Services	29,979
	Narrabundah College	Plumbing Services	41,004
	Isabella Plains ECS	Plumbing Services	33,690
Total Help Maintenance			104,673
J & B Home Maintenance	Canberra College	Maintenance Services	29,725
Nu-Lay Flooring	Canberra College	Carpet	40,844
Nu-Lay Flooring	Hughes Primary	Carpet	40,000
Total Nu-Lay Flooring			80,844
Peter Chudleigh	Charles Conder Primary	Maintenance Services	26,861
PJ Nott	Amaroo	Ground Maintenance	28,124
RE Batger	Melrose High	Furniture	22,226
Rock Tech	Melrose High	Rock Walls	22,000
Scandia	Calwell Primary	Air Conditioning	24,420
School Electrical Services	Melrose High	Electrical Services	28,633
Summers Glass	Hawker College	Glass	31,588
	Narrabundah College	Glass	26,196
	Melba Copland Secondary	Glass	22,994
	Belconnen High	Glass	25,933
Total Summers Glass			106,711
Turf Management	Alfred Deakin High	Grounds Maintenance	22,516
Vince Gelonese	Canberra High	Plumber	34,050
Frederick J Watt	Weetangera Primary	ICT	20,000
Kay Boulden	Canberra College	ICT	27,000
Chris Henderson	Canberra College	ICT	23,500
Grand Total			902,413

Source: Finance and Corporate Support Branch

For more information contact:
Director
Finance and Corporate Support
(02) 6205 9108

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C14 Government contracting (Appendix 5)